Human Resources Coordinator
ABOUT VEJA
Since 2005, VEJA has been creating sneakers in a different way, mixing social projects, economic justice, and ecological materials. VEJA uses Brazilian and Peruvian organic cotton for the canvas and laces, Amazonian rubber for the soles, and various innovative materials from recycled plastic bottles or recycled polyester. VEJA sneakers are produced in high-standard factories in Brazil.
Job Description
We are currently looking for a Human Resources Coordinator to join our growing team in North America. The HR Coordinator will report to the HR Business Partner (HRBP). In this role you will support key HR functions, including and not limited to employee lifecycle management, compliance, and data accuracy. Additionally, you will ensure seamless employee experience for our team and support the HRBP and the broader team for operational excellence.
Our North America office is based in New York City and offers a hybrid work environment.
Main Responsibilities
Human Resources Coordination:
- Oversee the full employee lifecycle, including new hire processing, onboarding, offboarding, changes, and terminations, ensuring all documentation is accurate and compliant.
- Assist employees with benefits and general HR inquiries, providing problem resolution and guidance on internal processes.
- Support recruitment efforts, including posting job openings, screening resumes, and scheduling interviews.
- Support employee engagement efforts, including newsletters, team-building events, and holiday celebrations.
- Contribute to DEIBA (Diversity, Equity, Inclusion, Belonging, and Accessibility) initiatives and employee recognition programs, celebrations and enterprise-wide projects that engage employees across all levels of the organization.
- Maintain and update employee records in HRIS systems, ensuring accuracy and compliance with employment laws.
- Prepare offer letters and manage the onboarding process through systems like ADP, ensuring all documentation is complete.
- Coordinate offboarding tasks, including scheduling exit interviews and survey administration.
- Run reports on employee data and other HR metrics, ensuring timely and accurate reporting.
- Act as the primary contact for new hires during onboarding and support HRBP with new hire paperwork.
- Provide administrative support to the HR team, including managing correspondence, scheduling meetings, and preparing materials for HR-related events.
Administrative and Office Support:
- Monitor team calendars, coordinate PTO and leave requests to ensure smooth scheduling.
- Oversee management of the New York office, including and not limited office supply procurement, welcoming and assisting visitors and serving as the primary point of contact for office upkeep and repair coordination.
- Lead efforts to ensure the office is well equipped and maintained to support a productive and engaging work environment. Perform administrative duties crucial to office management liaising with external vendors for efficient facility services and maintenance.
- Lead coordination with external IT partners, troubleshooting issues when necessary, such as Wi-Fi connectivity, software checks, etc.
- Assist the Chief Operating Officer with requests as needed.
Role Requirements:
- Commitment to the VEJA Project and vision; passionate about fair-trade brands with the ability to speak confidently about the VEJA Project, both internally and externally.
- 2-3 years of experience working with Human Resources in an administrative role, preferably with a like-minded consumer brand.
- Must maintain a high level of confidentiality, exemplifying standards of honesty, integrity, and discretion due to access of sensitive information.
- Ability to build collaborative relationships and partner effectively on projects and initiatives. Ability to work independently as well as part of a team.
- Excellent decision-making and organizational skills with the ability to prioritize multiple tasks and projects.
- Strong attention to detail, with solid organization and time management skills. Clear and effective written and verbal communication skills.
- Proficiency in Microsoft Office Applications, with a strong emphasis on Microsoft Excel including V-Lookups and Pivot Tables, and ability to liaise with IT.
- Experience with HRIS systems such as ADP Run, ADP Workforce now, or SAP Success Factors. Experience in payroll and benefits administration is a plus.
- Familiarity with employment-related laws and regulations, and ability to collaborate with the Head of People and HR Business Partner to ensure compliance.
- Ability to comfortably lift up to 25 pounds, work flexible hours in the office as needed.
- Bachelor’s degree in human resources, business administration, or related field required. Foreign language skills are a plus (French, Spanish, Portuguese).
The estimated compensation range for this role is $70,000-$80,000 annually to align with experience, plus a comprehensive benefits package.
