Founded in 2003, ebs Recruiters is built on a foundation of family values and a passion for finding great opportunities for amazing individuals. With over 3,000 talented professionals successfully placed, we are dedicated to making dreams a reality. Networking is at the core of what we do, connecting candidates with their ideal roles and providing top-notch services to our clients.
Today, our leadership team boasts over 100 years of collective experience in technical recruitment. Their extensive expertise brings a unique blend of business acumen and interpersonal skills to every interaction. When you partner with ebs Recruiters, you can rely on us to offer continuity, expertise, and a dedicated contact for all your recruitment needs. We recruit a perfect fit, every time.
Administrative Coordinator (8117)
Responsibilities:
The Administrative Coordinator will be responsible for the following key tasks:
Front Desk Management
- Serve as the first point of contact for visitors and clients, ensuring a welcoming atmosphere.
- Handle conference room coordination and provide hospitality services, such as refreshments.
- Manage the firm’s VOIP communication system, demonstrating a professional and polished phone presence.
Office Organization & Maintenance
- Organize and maintain office cleanliness, including the kitchen area (coffee station, supplies, and cleaning).
- Handle inventory management and place orders for office supplies as needed.
Scheduling & Communication
- Organize and schedule appointments and events using Outlook 365 and other calendar systems.
- Maintain physical and digital filing systems for documents, including scanning and archiving.
- Distribute daily mail and shipments and maintain the flow of correspondence.
- Send out a weekly calendar summary on Monday mornings to update the team on upcoming events and visitors.
Employee Engagement & Other Administrative Tasks
- Lead efforts as part of the Employee Engagement Committee, contributing to team-building initiatives.
- Maintain an active Notary license and perform related duties.
- Assist with bulk mailings and special requests for correspondence.
- Take on any other administrative tasks or enterprise projects as assigned.
Qualifications:
- The ideal candidate will have:
Experience
- A minimum of 3 years of experience in a receptionist, front-desk, or administrative coordinator role.
Skills & Competencies
- Strong communication skills, both written and verbal, with a professional presentation and high emotional intelligence.
- Experience in office administration and front-desk roles, with a proven ability to work independently and as part of a team.
- A problem-solving mindset, with the ability to handle multiple tasks efficiently.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud applications like OneDrive and SharePoint.
- Familiarity with VOIP phone systems or the ability to learn quickly.
Personal Traits
- Highly energetic and proactive with a positive attitude and strong team player mindset.
- Reliable, punctual, and accurate in task completion.
- Strong organizational skills with attention to detail and quality.
