JOB TITLE: Executive Assistant
LOCATION: 2 Gansevoort, New York
Company Overview:
Apparel that comes from the Japanese values of simplicity, quality and longevity. Designed to be of the time and for the time, LifeWear is made with such modern elegance that it becomes the building blocks of each individual’s style. A perfect shirt that is always being made more perfect. The simplest design hiding the most thoughtful and modern details. The best in fit and fabric made to be affordable and accessible to all. LifeWear is clothing that is constantly being innovated, bringing more warmth, better design, and better comfort to people’s lives.
Position Overview:
The Executive Assistant will provide support and assistance to their assigned executives. The Executive Assistant will create, build, and manage the day to day responsibilities. They will assist with managing daily appointments and schedule/calendar, correspondence, note taking, and communication with both overseas and domestic partners. They will help coordinate all travel arrangements and expenses (T&E, samples and courier) and budget management. They will also support multiple, ongoing projects that impact the people side of our business.
Job Details:
- Support Managing Director and Senior Vice President Women's R&D
- Supervise day-to-day studio operations for the Design Team of 20+ international members
- Work cross-functionally with various departments including but not limited to: Creative Lab, Human Resources, Payroll, Legal, Finance, Procurement, Mobility, and IT
- Arrange team and guests’ travel, as well as coordinate visa applications and relocations
- Manage department’s invoices and payment as well as external accounts
- Coordinate meetings, workshops, and external collaboration projects
- Manage department's timesheet and process for payroll
- Provide assistance to department's budget management
- Liaise and collaborate with overseas Uniqlo R&D offices (Tokyo, Shanghai, Paris, Los Angeles)
- Assist with recruiting, hiring, and onboarding Organize team activities and events
- Translate (English-Japanese) correspondence
- Meet and greet visitors as well as fulfill visitors’ needs (guests, executives and designers from Tokyo, and vendors)
- Set up calendar invitations/meetings and manage calendars across overseas offices in different time zones
- Solutions oriented mindset as issues arise
- Help with miscellaneous design requests where necessary
- Process expense reports
- In charge of office supervision while Directors are traveling
Requirements:
- Reliable, strong multi-tasker, who is highly organized, meticulous, and detail oriented, and who enjoys a dynamic and fast paced environment.
- Advanced problem solving skills, high degree of resourcefulness and agility, being adaptable in finding resolutions efficiently and independently
- Excellent written, verbal and interpersonal communication skills
- Proficient in Apple/Mac device and system, Microsoft Office, Google Workplace
- Experience with administrative software such as ADP, Concur, Ariba and/or Coupa is a plus
- Flexibility to work after hours (evening international calls) and occasional work on weekends
- Ability to work as part of a team as well as independently
- Must be able to follow directions
- Bachelor’s degree
Salary: $72,000- $92,000
*The offered salary or salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position. As an Equal Opportunity Employer, UNIQLO USA LLC does not discriminate against applicants or employees because of race, color, creed, religion, sex, national origin, veteran status, disability, age, citizenship, marital or domestic/civil partnership status, sexual orientation, gender identity or expression or because of any other status or condition protected by applicable federal, state, or local law.
