We are looking for an efficient Human Resources Coordinator to undertake a variety of HR operational and administrative duties (back office). The HR team consists of 3 people, HR Manager and 2 HR Coordinators. They will be looking after 3 countries, 20 stores and 2 local offices (circa 200 employees).
Main activities:
- HR operational and administrative support for all the Group brands in the UK, Netherlands and Spain, including Outlets
- Administering the online recruitment platform (i.e. Fashion Jobs), including posting vacancies, writing job adverts and monitoring reception of CV’s
- Source and recruit great talent for our local teams, following the hiring process defined and conducting screenings
- Manage recruiting coordination activities from booking interviews, follow-up meetings, and coordinating offers
- Own the onboarding process for new employees from documentation, verification
- Manage documentation for current and new hires: contracts, legal documentation, personal information
- Preparation of employee´s contracts and other documents
- Maintain records of personnel-related data in both paper and the database and ensure all employment requirements are met
- Support payroll by ensuring correct and accurate data input in a timely manner
- Coordinating compulsory training and ensuring all internal processes are followed
- Produce and submit any regular or ad hoc reports as required
- Responding to internal and external HR related inquiries or requests via central mailbox and provide assistance and/or escalate to HR Manager
- Supporting the HR Manager with day-to-day operational HR tasks, administration activities and/or projects
Profile :
- Proven experience as a HR Assistant/ Administrator position (minimum 1 year)
- Fluent English
- Spanish a plus
- Strong ability to use MS Office (Microsoft Word, Excel) and SAP
- Outstanding communication and interpersonal skills, both written and verbal
- Experience in using HR Database
- Ability to work autonomously in a fast pace and high-volume environment
- Proactive, attention to detail and problem-solving skills
- Ability to handle confidential information with professionalism and discretion
- Good organizational, time management skills and ability to work under pressure
