We are looking for an efficient Human Resources Coordinator to undertake a variety of HR operational and administrative duties (back office). The HR team consists of 3 people, HR Manager and 2 HR Coordinators. They will be looking after 3 countries, 20 stores and 2 local offices (circa 200 employees).

Main activities:

HR operational and administrative support for all the Group brands in the UK, Netherlands and Spain, including Outlets
Administering the online recruitment platform (i.e. Fashion Jobs), including posting vacancies, writing job adverts and monitoring reception of CV’s
Source and recruit great talent for our local teams, following the hiring process defined and conducting screenings
Manage recruiting coordination activities from booking interviews, follow-up meetings, and coordinating offers
Own the onboarding process for new employees from documentation, verification
Manage documentation for current and new hires: contracts, legal documentation, personal information
Preparation of employee´s contracts and other documents
Maintain records of personnel-related data in both paper and the database and ensure all employment requirements are met
Support payroll by ensuring correct and accurate data input in a timely manner
Coordinating compulsory training and ensuring all internal processes are followed
Produce and submit any regular or ad hoc reports as required
Responding to internal and external HR related inquiries or requests via central mailbox and provide assistance and/or escalate to HR Manager
Supporting the HR Manager with day-to-day operational HR tasks, administration activities and/or projects

Profile :

Proven experience as a HR Assistant/ Administrator position (minimum 1 year)
Fluent English
Spanish a plus
Strong ability to use MS Office (Microsoft Word, Excel) and SAP
Outstanding communication and interpersonal skills, both written and verbal
Experience in using HR Database
Ability to work autonomously in a fast pace and high-volume environment
Proactive, attention to detail and problem-solving skills
Ability to handle confidential information with professionalism and discretion
Good organizational, time management skills and ability to work under pressure

TOD'S Group

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TOD'S Group - HR Coordinator