Human Resources Coordinator

TEKsystems • Bracknell, Berkshire, Bracknell Forest, Berkshire; Berkshire; South East England; England, UK • 2m ago

Role Purpose

To provide professional advice and respond to general HR queries in a timely and efficient manner, escalating to the HR Key Stakeholders as appropriate for our EMEA customer bases

Core Responsibilities

Process hire and on-boarding of new employees by initiating the new starter checklist in a timely manner including eligibility to work checks, preparation and issue of contracts, offer letters and welcome packs to employees
Ensure any documentation relating to an employee's lifecycle (contracts / promotions / any changes that require a signature) is processed in accordance with in-country laws
Understand the rules around local policies and ensure these are applied
Ensure compliance to all immigration laws with the engagement of new starters and current employees including the upkeep of internal databases and personnel records
Daily upkeep of the core People systems including input of new employees, leavers, actions associated with transfers and changes
Daily upkeep of absence management system and provide support to end users and line managers
Support Compliance and Risk team with due diligence training and maintenance of data on training portal(s)
Ensure all relevant information relating to payroll is entered in accordance with key process timeframes whilst ensuring 100% accuracy
Production and distribution of weekly, monthly and other ad-hoc requested reports for both the HR and business leadership teams
Maintain employee files with updated relevant information
To adhere and promote best practice and the positive image of the HR Team
Be a key stakeholder in data minimisation to constantly seek ways to streamline processes and eliminate waste
Collaborate with HR colleagues and key stakeholders on sharing knowledge and best practice
Assist HR colleagues with assigned projects and duties when required (including note taking on ER cases)
Work closely with fellow HR Coordinators

Skills

Excellent collaboration skills
Genuine interest in working within HR, with previous experience of working in a HR environment preferable but not essential
Knowledge and awareness of basic UK and/or relevant European employment law is desirable
Takes ownership of their personal development and seeks new challenges and responsibilities
Quickly builds rapport with stakeholders and can effectively read situations that require escalation or a considered approach
Proactively evaluates current processes or approach to daily work to seek new improved ways of working
Working knowledge of Microsoft packages
Able to manage high workloads with ability to organise and prioritise
Able to work under pressure and still maintain a high level of accuracy and attention to detail
Confident in communicating at all levels and to a variety of audiences

Behaviours

Self-disciplined and takes ownership of set assignments for desired results
Inquisitive and genuinely interested in understanding how their role can bring value and support the business
A strong team player and collaborates effectively with the team and wider business
Naturally promote best practice and the positive image of the HR Brand
Must always conduct self in a professional manner
Must demonstrate a high degree of confidentiality and be conscious of surroundings
Champion of People initiatives to support Diversity & Inclusion, CSR, Employee Engagement & Wellbeing throughout the organization
Maintain an aura of calm in all situations

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