Weight Loss by Gina is seeking a detail-oriented and motivated Human Resources Assistant to join our growing team. Reporting to the Chief Operating Officer, the Human Resources Assistant will undertake a variety of HR administrative duties to support the operations of the Human Resources department while maintaining strict confidentiality. The ideal candidate will be a self-starter, resourceful, and adapt quickly to changing situations. This role will provide essential HR support, including compliance, recruitment, onboarding, employee support, payroll, and HR program management.

Who We Are

At Weight Loss by Gina, we are passionate about helping people level up their health and wellness and are looking for someone who shares that same passion. We are a fast-growing company that has a big vision to disrupt the entire diet industry. We are on a mission to change the diet industry by showing people they can lose weight in a healthy way, both physically and mentally, while making it accessible, affordable, doable, and sustainable. We strive to make weight loss as fun and as easy as possible. You not only lose weight in a healthy way, but also in a way that leaves you more in tune with your body’s needs, so you can make this the last diet you ever have to do.

What We Offer:

A salary of $55,000-$60,000/yr.
Excellent benefits package
3 weeks of paid vacation
100% remote work
A positive work environment with opportunities for growth and advancement.
A positive and rewarding company culture.

Key Job Responsibilities include but are not limited to:

Compliance

Maintain compliance with company policies and industry regulations.
Assist in updating and maintaining company policies and procedures.
Maintain up-to-date health and safety and employment manuals.

Recruitment, Onboarding, and Offboarding

Coordinate the recruitment process by creating job postings, interview questions, screening candidates, and scheduling interviews to maintain a robust pool of candidates and hire individuals who are a cultural fit with Weight Loss by Gina.
Coordinate the onboarding process including preboarding, onboarding, and new hire check-ins.
Lead the offboarding process through ADP Workforce Now.
Create and maintain up-to-date job descriptions.

Employee Support

Respond to employee and management inquiries with professionalism and efficiency.
Maintain employee records in ADP Workforce Now by tracking employee attendance, use of vacation and sick days, hours worked, and keeping up-to-date employee files.
Prepare and distribute HR communications, policies, and procedural updates.
Distribute employee birthday cards.

Payroll

Assist in managing the payroll process, ensuring accurate and timely payroll execution for all employees through ADP Workforce Now.
Verify timekeeping records and resolve any discrepancies.
Track and manage business reimbursements.
Answer employees’ payroll inquiries and concerns.
Assist in managing the year-end process by verifying information, creating T4s and T2200 tax forms, and working closely with the company accountants to ensure accuracy.
Create and file employee ROEs through ADP Workforce Now when required.

HR Program Management

Assist in developing key HR initiatives.
Maintain the human resources information system (ADP Workforce Now) and engagement system (Officevibe).
Support employee engagement initiatives.
Assist in leading and managing the performance management process through ADP Workforce Now.
Lead HR reporting by tracking key metrics, such as attendance, turnover, and engagement.
Compile monthly and quarterly HR reports.
Lead and manage the reward and recognition program.
Create and distribute the monthly staff newsletter.

Required Skills/Abilities

Outstanding written and verbal communication skills.
Outstanding knowledge of MS Office, Google Workspace, Zoom, and ADP Workforce Now is a must.
Ability to handle confidential business matters and information with discretion.
Excellent organization, time management, and attention to detail skills, with the ability to prioritize tasks and handle multiple deadlines.
Ability to juggle changing priorities while maintaining a positive attitude.
The ability to work independently as well as in a team environment.
Self-motivated and self-directed.
Ability to work under pressure.

Education and Experience Requirements

Post-secondary education in human resources, or related field (or equivalent experience).
Proven experience working in an HR department is preferred.
Experience in a fast-growth start-up environment is considered an asset.

Equity, Diversity, and Inclusion Statement

Weight Loss by Gina is committed to diversity, equity, and inclusion within its community and organization, and strongly welcomes and encourages applications from Indigenous Peoples, people of colour, women, persons with disabilities, people from 2SLGBTQI+ communities, and people from diverse communities.

For applicants with disabilities, please inform Weight Loss by Gina Human Resources Staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Please send your cover letter and resume to: careers@ginalivy.com

Application Disclaimer

We would like to thank all candidates for expressing interest. Please note that only those selected for interviews will be contacted.

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Human Resources Assistant