Founded in 2003, ebs Recruiters is built on a foundation of family values and a passion for finding great opportunities for amazing individuals. With over 3,000 talented professionals successfully placed, we are dedicated to making dreams a reality. Networking is at the core of what we do, connecting candidates with their ideal roles and providing top-notch services to our clients.

Today, our leadership team boasts over 100 years of collective experience in technical recruitment. Their extensive expertise brings a unique blend of business acumen and interpersonal skills to every interaction. When you partner with ebs Recruiters, you can rely on us to offer continuity, expertise, and a dedicated contact for all your recruitment needs. We recruit a perfect fit, every time.

Administrative Coordinator (8117)

Responsibilities:

The Administrative Coordinator will be responsible for the following key tasks:

Front Desk Management

Serve as the first point of contact for visitors and clients, ensuring a welcoming atmosphere.
Handle conference room coordination and provide hospitality services, such as refreshments.
Manage the firm’s VOIP communication system, demonstrating a professional and polished phone presence.

Office Organization & Maintenance

Organize and maintain office cleanliness, including the kitchen area (coffee station, supplies, and cleaning).
Handle inventory management and place orders for office supplies as needed.

Scheduling & Communication

Organize and schedule appointments and events using Outlook 365 and other calendar systems.
Maintain physical and digital filing systems for documents, including scanning and archiving.
Distribute daily mail and shipments and maintain the flow of correspondence.
Send out a weekly calendar summary on Monday mornings to update the team on upcoming events and visitors.

Employee Engagement & Other Administrative Tasks

Lead efforts as part of the Employee Engagement Committee, contributing to team-building initiatives.
Maintain an active Notary license and perform related duties.
Assist with bulk mailings and special requests for correspondence.
Take on any other administrative tasks or enterprise projects as assigned.

Qualifications:

The ideal candidate will have:

Experience

A minimum of 3 years of experience in a receptionist, front-desk, or administrative coordinator role.

Skills & Competencies

Strong communication skills, both written and verbal, with a professional presentation and high emotional intelligence.
Experience in office administration and front-desk roles, with a proven ability to work independently and as part of a team.
A problem-solving mindset, with the ability to handle multiple tasks efficiently.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and cloud applications like OneDrive and SharePoint.
Familiarity with VOIP phone systems or the ability to learn quickly.

Personal Traits

Highly energetic and proactive with a positive attitude and strong team player mindset.
Reliable, punctual, and accurate in task completion.
Strong organizational skills with attention to detail and quality.

ebs Recruiters jobs

Administrative Coordinator