Job Title: Executive Assistant / Project Manager

Location: Hybrid (1 day per week on-site)

Compensation: Competitive Base Salary + Uncapped Bonus Potential

About the Company:

Join a fast-growing, multi-business unit start-up with operations spanning consulting, recruitment, e-commerce, freight, automotive, and procurement. Our CEO is seeking a dynamic, driven, and highly organized Executive Assistant/Project Manager to be a key partner in aligning strategic goals, enhancing organizational productivity, and driving impactful projects.

Position Summary:

As the Executive Assistant/Project Manager, you will report directly to the CEO, providing critical support in managing and executing the company’s strategic initiatives. This hybrid role combines executive assistance with high-level project management, requiring a proactive individual who thrives in a fast-paced environment and excels at budgeting, strategic alignment, and enhancing organizational effectiveness.

Key Responsibilities:

Executive Support:
Act as the primary point of contact for the CEO, managing schedules, emails, meetings, and correspondence.
Prepare presentations, reports, and meeting materials to support decision-making.
Coordinate travel arrangements and expense reports as needed.
Project Management:
Oversee and drive key strategic projects across multiple business units.
Ensure projects are aligned with organizational goals, track progress, and manage deadlines.
Collaborate with department leads to streamline operations and improve workflows.
Budgeting and Financial Oversight:
Assist the CEO with budgeting and financial planning.
Monitor expenses, analyze variances, and provide insights to optimize financial performance.
Human Resources & Organizational Support:
Support HR functions, including recruitment, onboarding, and employee engagement initiatives.
Develop and implement strategies to improve organizational productivity and culture.
Strategic Alignment:
Partner with the CEO to align business units with the company’s overarching goals.
Conduct research and provide insights to inform business strategies and decisions.

Qualifications:

Bachelor’s degree in Business Administration, Management, or a related field.
3-5 years of experience in executive support, project management, or similar roles.
Exceptional organizational and time-management skills.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Asana, Trello, Monday.com).
Proven experience in budgeting, financial planning, and strategic goal alignment.
Excellent written and verbal communication skills.
Ability to work independently and handle multiple priorities in a fast-paced environment.

What We Offer:

Competitive base salary with the potential for uncapped bonuses based on performance.
Flexible hybrid work environment with one day per week on-site.
Opportunity to work closely with the CEO and make a significant impact on a growing organization.
Professional development opportunities and career growth within a multi-faceted company.

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