HR Assistant - Draeger UK & Ireland - Job-ID V000009825
Blyth
Vollzeit

The Job Responsibilities

Who we are

Every life is unique and so are you!

At Dräger we protect, support and rescue lives day in and day out. We are interested in you if you have the desire to work for an organisation that does something more, something that is truly worth working for.

As an international leader in medical and safety technology, we develop pioneering devices, software, services and solutions that people around the world trust. Wherever Dräger products are used, it's about the most important thing: it's about life.

About the role

The HR Assistant role is a support function providing a customer focused and effective HR support service to the Organisation to assist in achieving the department’s objectives.

The role will provide a comprehensive administrative support to the day to day operations of the HR Department, ensuring efficient delivery of HR processes and maintaining the accuracy and confidentiality of employee records. In conjunction with the HR Manager, HR Business Partner and HR Advisor, the role will ensure that internal and external customers are provided with timely key information on HR processes and procedures.

Administrative duties

Administration of Time & Attendance system for the HR team
Error reporting of Time & attendance SAP HR 170 PT40
Manage absence administration, including collating sick notes and RTW documentation, updating the absence spreadsheet, updating and administering Statutory Sick Pay, monitoring employee absence levels and advising managers’ regarding trigger levels
Long service awards administration for the UK - leasing with Lübeck & support arranging travel to Lübeck when required
Manage HR Mailbox daily & assign requests
Day to day queries / advising - HR policies & procedures

HR Processes & Procedures (including correspondence)

Administration of maternity, paternity, adoption, shared parental leave requests
Preparation of annual salary & bonus letters
Review and updating SOP’s and DMN’s
Review & update templates / processes (inc D-World)
Preparation of employment contracts and offer letters, including any employment change letters and processing new employees to the company
Administration of leavers process
Monitor probation end dates, reporting from SAP and preparing end of probation letters
Administration of learning agreements, including the preparation of letters
Preparation of letters, including but not limited to, flexible working requests, reference requests, patent awards etc.
Updating of SAP HR 170 system e.g., Onboarding, leavers, Probation, Long service, personal details, change in employment terms, annual salary & bonus logging of OFM’s, sickness, DBS etc., and generating ad-hoc reports
Preparation of meeting agendas and action lists
Ensure department stationery requirements are fulfilled inc. SAP DW1 Purchase requisition process
Security clearance process Annex B / BPSS / KC process/ D&S roles
OFM system updating / maintaining inc Extraordinary Access documents for Legal dept.
DBS system / reporting & maintaining
Improvement of HR Processes / continuous improvement
Additional administrative duties as required

Discipline & Grievance

Organise and collate information, e.g. investigation notes, absence reports
Act as note taker within meetings
Preparation of invite and outcome letters

Occupational Health

Administration and organisation of occupational health schedules, including invites, logging reports and arranging follow-up appointments
Organising medicals and ensuring FFW received and reviewed

Recruitment – Cover only

Administration of the recruitment life cycle, from receipt of personnel requisitions through to arranging and supporting interviews and commencing the new starter process
Fulfillment of temporary worker requirements, associated administration including completion of temporary worker checklist
Completion of first day induction and support with Corporate Induction

The tasks and responsibilities above are typical of the duties the postholder will be expected to perform. It is not necessarily exhaustive and other duties of a similar nature and level may be required from time to time.

Shared responsibilities

All employees have a responsibility:

to comply with the Integrated Management System (IMS) and minimise any impact on the environment whilst carrying out their duties.
to ensure and promote safe working conditions for all employees, visitors and contractors by implementing, monitoring and complying with occupational health & safety provisions
to embed our WeLEAD competencies – I build trust, I create value for the customer, I enable others, I provide direction, I embrace diversity, I deliver results

Reporting Relationships

Manager

HR Business Partner – Sales & Service

Size of team/environment

Working within a close HR team, with a focus on providing exceptional customer service.

Your Qualifications

Role Requirements

Education/Qualifications

GCSE math’s and English or equivalent – highly desirable
A Level or equivalent - desirable

Related Experience

Previous experience within an HR Department - desirable
Working knowledge of HR processes and procedures - desirable

Skills, Special Competencies

Ability to work under pressure in an organised manner and meet deadlines
Excellent attention to detail
Ability to recognise and maintain confidentiality with information
Customer focused to meet the needs of internal and external customers
Competent key board skills to produce accurate and well presented correspondence
Able to present information in forms, spreadsheet and presentation format
Effective communicator, both written and oral

The Dräger Workplace

Dräger‘s Benefits

27 days holiday plus bank holidays, with option to purchase up to 3 additional days
Flexi scheme
Hybrid working available
Discounted critical illness cover, dental cover and partner life assurance
Healthcare cash plan
Subsidised canteen
Discounted shopping & leisure vouchers
Cycle to Work
Gym membership discounts – up to 25%
Charity Giving scheme

Dräger‘s dedication

At Dräger we have a clear vision, to be an organisation with a working environment that includes a diverse mix of talented people who want to come, stay and grow.

We ensure candidates with the required qualifications and experience will be considered for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

All are welcome to apply!

Who we are

From hospitals to fire departments to industrial customers, people around the world rely on our products: cutting-edge technology that combines real engineering with the digital future. With over 130 years of experience, passion and the bold ideas of more than 16,000 employees, we are committed to turning technology into ›technology for life‹.

What we offer
If you have any questions, please contact
Chloe Dryden
chloe.dryden@draeger.com

Draeger UK & Ireland

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