Start: ASAP

Position Overview

Reporting to the VP of Operations, People & Culture, the People & Culture Generalist is responsible for day-to-day People-related activities, supporting and enhancing the employee experience at every stage of the employee lifecycle. This role is integral to fostering a positive, inclusive, and well-organized workplace by managing key HR functions such as recruiting, onboarding, benefits administration, culture initiatives, and compliance.

Duties & Responsibilities

Talent Acquisition & Recruiting

Support hiring efforts by posting job openings, conducting screening interviews, checking references, and preparing offer letters.
Liaise with hiring managers to ensure a smooth recruitment process.
Manage intern recruitment and interviews in partnership with the VP, Operations, People & Culture.

Onboarding & New Hire Experience

Ensure seamless onboarding, including enrolling new hires in BambooHR and sending detailed first-day emails.
Coordinate with Operations to ensure proper asset and tech setup.
Work with managers to create a productive first day, including preparing desks, office supplies, swag, and welcome bios/photos.

Payroll, Benefits & Compliance

Collect and process payroll paperwork, including I-9s, W-4s, and DE-4s, and handle I-9 reverification as needed.
Manage employee enrollments for health insurance via Ease and 401(k) through 3rd party site, ensuring timely setup and confirmation.
Oversee PTO accruals and disbursements, conducting quarterly reviews for accuracy.
Track freelance talent utilization for production and on-air talent, ensuring proper payroll processing through Media Services.

Training, Safety & Compliance

Implement OSHA and safety training programs (via Zywave or future platforms) to maintain a safe work environment.
Manage workers’ compensation claims, including paperwork, insurance coordination, and OSHA log maintenance.

Culture & Employee Engagement

Conduct quarterly check-ins with managers, coordinators, assistants, and crew-level employees to foster engagement and job satisfaction.
Organize internal DEI efforts via monthly Progressive Inclusion Committee (PIC) meetings, collaborating on initiatives, programs, and volunteer efforts.
Maintain the company culture deck and work with Design to ensure consistent brand standards in internal materials.
Manage internal communication efforts, including a monthly newsletter highlighting programs, events, and perks.

Company-Wide Events & Social Initiatives

Assist with planning and executing company social events
Partner with the VP, Operations, People & Culture to manage philanthropic efforts, track charitable giving, organize volunteer opportunities and recommend Gifiticality charities.

Offboarding & Transitions

Ensure smooth offboarding by coordinating final payroll paperwork, benefits termination, and return of company assets.
Conduct exit interviews to gather feedback and support continuous workplace improvements.

Administrative & Operational Support

Maintain electronic personnel files and ensure accuracy of confidential employee records.
Keep the org chart updated and coordinate with Operations on seating, parking, and nameplate updates.
Serve as the primary contact for employee questions on policies, perks, and benefits, organizing info sessions and connecting employees with third-party support.

Qualifications

3+ years of HR or People Operations experience, ideally in a creative or production environment.
Strong understanding of HR processes, payroll, benefits, compliance, and talent management.
Excellent organizational skills with a proactive and detail-oriented mindset.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong communication and relationship-building skills.
Experience with HRIS (BambooHR preferred) and benefits platforms (Ease, Accrue) a plus.

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People & Culture Generalist