HR & Office Coordinator

OryxAlign • London, ENG, GB • 1w ago

Overall purpose of the role

As an HR & Office Coordinator you will be supporting the Head of HR to provide HR Administrative support, coordinating key HR activities through employee lifecycle. The role will also support the Executive Assistant to ensure we have an efficient office and we are compliant with ISO and HSE requirements.

Key responsibilities

Recruitment and Onboarding – coordinating the process of recruiting and onboarding new talent into OryxAlign, including supporting the selection process, sending out offers of employment, onboarding the new starter and engaging with the process to ensure there is a smooth integration into the business.
HR Systems administration – updating employee records, issuing documentation and ensuring accuracy of records are completed in a timely manner. Running reports and processes through the HR System including building of new processes, forms etc
Employee Experience – monitoring and gathering information through the onboarding process and quarterly employee surveys.
Research into policy/legislation changes and horizon scanning to input to policy reviews and development.
People updates and HR communications keeping employees updated on activities within the HR function.
General HR support and HR projects support, including input to strategic projects driven by the Board.
Take an active role in the Social & Wellbeing Team.
Office duties include ensuring supplies are ordered, general facilities management, welcoming visitors, assisting with all-in days.
Taking an active role in the Health & Safety Committee.
Managing a suite of office policies and procedures including review, audit and adjustment.

What we need from our HR & Office Coordinator

The successful candidate will be highly organised with a strong eye for detail and accuracy. You will be highly confidential and confident in handling sensitive information. You will need to be flexible and able to prioritise a range of requirements in a busy role and office often managing conflicting priorities.

You must have good communication skills both written and oral, with a high level of emotional intelligence to support a range of teams and individuals.

Experience and expertise

Essential:

Experience in a busy HR team as an HR Assistant or Administrator.
Knowledge of HR Systems – with the ability to accurately update records.
Level 3 CIPD or working towards this qualification.

Desirable:

Experience of using Cezanne HR
Understanding of Health & Safety
Understanding of ISO9001

What you will get from OryxAlign

Along with competitive salary and training and development. You will receive annual leave entitlement of 23 days plus one volunteer day, private medical through Vitality, group personal pension - 4% employer and 5% employee contributions and Life Insurance at 4 x salary.

Other benefits include:

Employee Assistance Programme and access to Online GP
Social events throughout the year
Cycle to work & Instant Discounts
Technology Loans
Wellbeing initiatives
Long service leave
Holiday Trading
Recognition awards
Lunches on All-In Office Days

Equal opportunities

OryxAlign prides itself on its people and culture. We are an equal opportunity employer and do not discriminate based on age, disability, gender reassignment, pregnancy, maternity, race (which includes colour, nationality and ethnic or national origins), sex or sexual orientation, religion or belief, or because someone is married or in a civil partnership. We welcome applications from all backgrounds.

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