Farringdon, London (Hybrid working, 2-3 days per week onsite)
Who are we?
Toyota Connected Europe wants to create a better world through connected mobility for all. We are a new company created to bring big data and a customer focus into all aspects of the mobility experience, so everyone’s experience is more personal, convenient, fun and safe. We create and enable technologies to delight and simplify the lives of everyone who use our products and empower them to think of and use our services in new ways.
You will be joining us at the beginning of Toyota Connected Europe’s journey of building our team and products. We are building teams to inspire, innovate and build technologies and products that are used by millions of people from all walks of life. We want every member of our team to live and breathe the start-up culture of Toyota Connected Europe and feel and act like an owner every day. This is an opportunity to have an immediate impact and voice: what you create today, you will see being used tomorrow.
What are we looking for?
As a member of the People Team, you will have a focus on supporting the recruitment and onboarding of new hires into TCEU. You will play a pivotal role in ensuring the administrative and logistical aspects required for a smooth process, liaising with internal stakeholders, prospective hires and ultimately ensuring a positive experience when joining the business. You will actively demonstrate our values on a day-to-day basis and ensure they are central to the People agenda.
What will be your responsibilities?
This role offers an opportunity to grow and develop into all areas within HR, your role will touch multiple areas which include:
Recruitment:
Coordinate and assist with the end-to-end recruitment process, including scheduling interviews, conducting reference checks, and extending job offers, issuing contracts, maintaining Statements of Work (SOWs)
Onboarding:
Develop and facilitate a comprehensive onboarding process for employees and contractors, ensuring a smooth transition into the company.
Coordinate with various departments to ensure new employees have the necessary equipment, access, and training.
Conduct orientation sessions to familiarise new employees with company policies, culture, and values.
Provide ongoing support to new employees to address questions and concerns during their initial months.
Compliance and Documentation:
Ensure all employees and contractors have a valid right to work.
Ensure timely and compliant contracts extensions.
Ensure compliance with employment laws, regulations (IR35), and company policies.
Maintain accurate and up-to-date personnel records in our HRIS, HiBob.
Prepare and distribute HR reports related to recruitment and onboarding activities.
Payroll and Benefits Support:
Prepare the monthly payroll file for approval.
Support the administration of employee benefits programmes, including enrolment and inquiries.
Processes:
Support the development and improvement of HR processes.
Policies:
Support the creation of new policies, and review and update the existing ones.
Admin Support:
Assist with administrative tasks within the wider People Team, including employee travel policy.
Training and Development:
Support compliance training completion and coordinate tracking of training requests.
Coordinate company training plan logistics i.e. meeting / room booking
Track training registration and budget utilisation
What would we like to see from you?
Excellent analytical and problem-solving skills.
Proficiency in Microsoft Office Suite.
Strong communication skills.
High level of attention to detail and organisational skills.
Degree in Human Resources, Business, or a related field or equivalent experience.
What type of person will you be?
Detail-oriented with a proactive approach to problem-solving.
Organised with time management and prioritisation skills.
Analytical and data-driven mindset.
Excellent communication and interpersonal skills.
Ability to work collaboratively and adapt to changing circumstances.
Another thing we'd like to mention…
There’s been a lot of research showing how marginalised groups of people may not apply for jobs unless they meet all the requirements. We also know that great people come from wide and wonderful backgrounds with different experiences - We value people who bring unique perspectives and add new knowledge to our team!
You might not feel like you “tick all the boxes” but we hope you’ll apply anyway because you could be exactly what we we're looking for! Your efforts will contribute to the financial health and overall success of Toyota Connected.
