Be You.
The Duke University Campus Recreation and Physical Education Department seeks a resourceful Assistant Director of People and Culture to join our talented team.
You will oversee the hiring of part-time, foreign national, undergraduate and graduate student employment all while fostering an inclusive environment within the Recreation and Physical Education community. As a leader, you will collaborate with campus partners and the Durham community to create meaningful education and awareness opportunities around Diversity, Equity, Inclusion, and Belonging.
This is an exciting chance to make your mark by shaping Human Resources and Diversity, Equity, Inclusion, and Belonging efforts at Duke University.
Minimum Requirements
Bachelor's degree from an accredited institution.
Work requires two or more years of experience working in human resources, diversity, equity and inclusion or a similar or related field
Preferred Qualifications
Three or more years of professional work experience in a university setting, human resources, and/or diversity, equity and inclusion, or a similar field. Two or more years of supervisory and management experience.
This position is onsite. The work is performed onsite or at a designated assignment location.
Be Bold.
Position Description
This is a full-time position under the direct supervision of the Managing Director of People and Culture. The Assistant Director performs human resource related functions of a confidential complex and technical nature in support of general and special office activities to maintain an efficient and effective operation. Key responsibilities include managing the hiring and onboarding processes for part-time, foreign national, undergraduate, and graduate student employees. This involves drafting welcome emails and offer letters, while also fostering an inclusive onboarding experience for new team members.
- Manage the hiring and onboarding of part-time, foreign national, undergraduate and graduate student employment, including, but not limited to, welcome emails, offer letters, while cultivating an inclusive onboarding experience for new employees.
- Assist with leading the department’s Diversity, Equity, Inclusion and Belonging committee (IDEA).
- Partner with Campus partners and Durham Community groups to provide education and awareness of Diversity, Equity, Inclusion, and Belonging.
- Interpret Duke HR policies and intent and/or acceptable management practices to ensure fair and consistent application of University policy.
- Provide support to hiring managers and staff on policy adherence, guiding them through acceptable practices related to the hiring of foreign national, undergraduate and graduate student employment.
- Organize and maintain electronic payroll files, ensuring that all documentation is up-to-date, accurate, and properly archived.
- Train and provide guidance on all JobX postings and work-study assignments.
- Audit biweekly timecard submission to ensure accuracy and completeness.
- Review and resolve errors in timecards, assigning and monitoring approvers as necessary.
- Oversee the work-study student pay process, ensuring timely and accurate pay.
- Prepare and submit supplemental pay requests, paper timecards, pay exceptions, stop payments, and reissues.
- Coordinate the maintenance, recording, preparation and reporting of data related to a department's personnel information; coordinate and maintain the entry of human resource and payroll data and the generation and distribution of related reports and information.
- Monitor all payroll activities, ensuring compliance and offering support as needed.
- Assist with coordinating department wide meetings, securing meeting spaces, coordinating hospitality, and other meeting logistics.
- Support and help advance the university and department's commitment to anti-racism, diversity, equity, and inclusion.
Choose Duke.
Duke University is consistently ranked among the top universities worldwide and is renowned for its cutting-edge research across disciplines.
Beyond the engaging work, you'll also benefit from Duke's competitive benefits package, which includes health insurance plans, generous paid time off, retirement programs with employer contributions, tuition assistance for employees and their children, and more.
Minimum Qualifications
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age,color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation,or veteran status.
Duke aspires to create a community built on collaboration,innovation, creativity, and belonging. Our collective success depends onthe robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.To achieve this exchange, it is essential that all members of thecommunity feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Anticipated Pay Range
Duke University provides an annual base salary range for this position as USD $58,000 - USD $60,000 . Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.
Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at:
https: //hr.duke.edu/benefits
Essential Physical Job Functions
Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department
Education
Work requires knowledge of basic communications, research and mathematical principles normally acquired through a high school education.
Experience
Work requires the ability to review, maintain, research, and report on human resource and payroll information/activities generally acquired through five years of related experience. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
